Board Minutes 3/27/12


Board Minutes 3/27/12

Wheatland Memorial Healthcare

Board of Trustees’ Meeting

The Meeting of the Board of Trustees of Wheatland Memorial Healthcare was held on March 27, 2012 in the Health Education Center.


Leta Nash, Chairman

Lorraine Peterson, Vice Chairman Terry Freeser, Secretary/Treasurer

Don Amundson, Ken Deboer, June Voldseth, Susan Moore

Terri Donovan, CEO


Jeri Pavlovick


Vickie Cameron, Kathie Newland, Diane Jones-FNP, Kathy Jutila-MD, Sharlett Dale, Karen Tomlinson, Jane Moe


Chairman Nash called the meeting to order at 5:00 pm.


The consent agenda was presented. Upon motion that was duly made and seconded all items in the consent agenda were adopted as written.



Ms. Nash thanked everyone who helped with the St. Patrick’s  Day corned beef and cabbage lunch that was held March 16, 2012.

Ms. Jones reported that Dr. McClaws, Podiatrist, will be continuing to provide services to Wheatland Memorial Healthcare. He will be coming to Harlowton every other month.


Ms. Dale gave an update on the CT scanner.  The Bright Speed quad slice CT will begin to be installed the third week in April.

Ms. Newland rep01ied that auditors from Eide Bailly were here the last week in February.  She stated that the audit went well and the only adjustment to the audit would be the cost report.  The final numbers are not available but the auditors will be having a presentation to the Board via Tele-video in April.

Ms. Donovan reported that there will be a pizza party for the staff, Wednesday, March 28th.  The pizza party was earned due to the fact that 80% of the employees returned the CROP employee surveys.


a.   Recruitment  and Retention

The Recruitment and Retention Committee is planning a potluck on April 2nd for Dr. Kris Cunningham at Wheatland Memorial Healthcare. This will take place at noon and all staff and board members are invited.

There will also be cocktails and hors d’oeuvres for Dr. Kris Cunningham at the Freeser’s  residence on April 16th  at 6:30 p.m.

b. By-Laws & Board Training

A lengthy discussion was held in regards to the Board By-Laws. Corrections and additions will be made and reviewed by the board before approval. The Board Retreat was held on March 23rd.  Four pressing issues were identified for the Strategic Plan for 2012.

c. Bed Update

There is currently one open LTC bed which will be filled in the near future.  Ms. Donovan  is in contact with the U.S. Congressmen from Montana to advocate the increase of bed numbers for Wheatland Memorial Healthcare.   Ms. Moe reported that the LOS Church has donated $10,000 towards the purchase of new beds for our facility.


a.  Foundation Documents and Members

Considerable discussion was held regarding the By-Laws for the Foundation.  Upon motion that was duly made and seconded it was determined to make the corrections and additions to the By-Laws and Ms. Donovan will e-mail them to all of the board members for review.  The board members were reminded that they all need to respond affirmative in order for these to be approved via e-mail.

b.   Financials

Ms. Donovan reviewed the financial reports for the month of February.  She stated that she is very encouraged with how much is being collected. Cash on hand is up right now and days in accounts payable has decreased. The aged trial balance still needs to be worked on but Terri stated that she is very pleased that the business office is getting closer in reaching their goals. Ms. Newland stated that the facility had received a refund from the liability insurance. Upon motion that was duly made and seconded the February Financial Statements were approved as presented.

c.  Drug Screening Policy

The Drug Screening Policy was reviewed by the Board of Trustees.  Upon motion that was duly made and seconded the Drug Screening Policy was adopted as written. This policy will go in effect on April 2, 2012.


a.  PPO Related Lawsuits

Ms. Donovan will be attending a meeting on March 29th to learn about the legislation that is being worked on to stop the PPO lawsuits that are being served on major facilities in Montana.

b. Healthland EMR

Ms. Donovan reported that there are still issues being addressed with the implementation  of the EMR through Healthland. Hopefully these will be resolved soon so that the EMR program will be up and running by January 1, 2013.

c.  QI & Policy and Procedure

Patsy Elings, Corporate Compliance will be attending a detailed training session in Las Vegas the week of April 28th  through May 2nd.

d.  Grant Monies

Ms. Donovan reported that the facility has applied for a SHIP Grant for a total of$9,000. She stated that this grant would be utilized for training purposes regarding Quality Improvement and Billing/Coding education.


a.  Recognition of Donors

Several thank you cards for donations were passed out to the members to have a personal handwritten thank you added to them.

b.   Employee Recognition Cards

Cards for Medical Laboratory Professionals  Week, Administrative Professionals Week, and National Volunteer Week were passed around for the members to sign.


There being no further business to be brought before the board, the meeting was adjourned at 7:30pm.